WORK LOCATION: DTLA Corporate Office
DEPARTMENT: Special Projects
PAY RANGE: $20-22/hour
TYPE OF EMPLOYMENT: Full Time
POSITION SUMMARY:
The Special Projects Assistant supports the planning, coordinates, and execution of unique and complex projects that fall outside the scope of regular operations. This role involves working closely with various departments to ensure projects are completed on time, within budget, and to the required quality standards.
ESSENTIAL FUNCTIONS AND RESPONBILITIES
- Check cameras footage for any reported incident and/or accidents and provide requested footage
- to corresponding department
- Collect information and generate cost analysis reports for all company events and projects
- Generate expense reports as needed
- Maintain and update data entry logs
- Coordinate event logistics
- Create, maintain, and organize electronic and paper files
- Create templates and PowerPoint presentations as needed
- Research and collect relevant information pertaining to current and future projects
- Must be able to multi-task various projects and tasks at once.
- Must be able to translate documents pertaining to various projects.
- Assist in the creation of manuals
OCCASIONAL NEEDS
Provide assistance in office reception area as needed, including:
- Greet and assist all vendors, clients and employees entering/exiting office
- Distribute mail to all departments as needed
- Take Minutes of meetings as necessary and maintain record of meeting action items
- General filing
- File and Maintain all safety classes
EDUCATION, SKILLS AND REQUIREMENTS
- AA degree in Business Administration or related field preferred.
- Excellent written and verbal communication skills.
- Proficient in speaking, reading and writing in English and Spanish required.
- Creative thinker with the ability to generate innovative ideas.
- Proficient in Microsoft Office (Word, Excel, Outlook) and analytic platforms
- Experience with graphic design software and video editing tools is a plus.
- Ability to work effectively in a fast-paced environment and meet deadlines.
- Strong analytical skills and attention to detail.
- Positive attitude, team player, and willingness to learn and adapt to last minute changes in project deadlines.
- Willing to work as part of a team and also complete some work independently
- Basic computer skills for record-keeping and reporting.
- Able to work under pressure and meet company expectations, while maintaining a positive
- attitude and providing exemplary customer service.
OTHER DUTIES
This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned. Examples includes special assignments of an administrative or operational nature.
SUCCESSION PLANNING
The career progression for this classification would be the position of Special Projects Coordinator
WORK ENVIRONMENT
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job with the environment.
- Works with vendors and employees in an indoor location that is clean, orderly, properly lighted
- and ventilated.
- Noise levels are considered moderate to low.
ESSENTIAL PHYSICAL DEMANDS
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.
Must be able to see, hear, speak, and write clearly.
- Able to push, pull, and lift up to 20 lbs. in weight.
- Able to stand and sit for 2-4 hours at a time.
- Able to stoop, kneel, stand, bend and reach over shoulder, overhead, and outward.
EQUIPMENT USED
- Computers
- Telephones
- Printer
- Shredder
- Filing cabinet
- 2-step stool